Job Vacancy 18/70 – Administration and Records Coordinator

Burdekin Shire Council is seeking applications for an Administration and Records Coordinator to lead and coordinate Council’s Administration and Records Sections which includes Records Management, Council meeting support and various organisational administration duties.

The Position

The key responsibilities include:

Supervision of the Administration and Records section.Ongoing development and maintenance of the Council’s electronic document management system (ECM) including relevant policies, procedures, operational standards and retention and disposal schedules.Coordinate and conduct routine disposal, retention, preservation and transfer of records in accordance with the Public Records Act, 2002 and relevant legislation.Promote sound records management practices and responsibilities throughout Council.Administer and maintain Council’s agenda and minute system and provide training to other officers in the use of the system.Oversee the classification of Council’s correspondence including the referral of correspondence to relevant meetings and the allocation of tasks to relevant officers to ensure all correspondence is dealt with efficiently.

The Person

The successful applicant will possess the following attributes at a minimum:

Demonstrated skills in leadership, team development and staff development.Demonstrated experience in office administration and record-keeping procedures.Thorough knowledge of agenda preparation and minute taking procedures and practices.Demonstrated ability to understand and learn software applications relevant to the work environment.Demonstrated understanding of corporate policy and processes and how they relate to sound Record Management.

Applicants should familiarise themselves with the entire position description.

The applicable salary is to a ceiling of Level 5 ($83,443pa) with the commencing salary dependent upon the skills and experience of the successful applicant.

Applications for 18/70 – Administration and Records Coordinator should include:

A cover letterA current resumeStatements addressing the selection criteria found in the Position Description

Applications can be submitted using one of the following methods:

Email – Mail – Confidential Application No. 18/70, PO Box 974, Ayr Qld 4807

Applications close on Wednesday, 28 November 2018 2018 at 5.00pm. Word or PDF format is preferable.

For further information please contact Kim Olsen – Manager Financial and Administrative Services on (07) 4783 9800.

Download the Application Package