Council Meeting Highlights - Monday 23 November

Petitions

Council received one petition regarding an objection to the proposed Colourbond structure at 435 Robins Road Langwarrin, containing 7 signatures.

Planning applications

11.1 – Council approved an application for 21 Inglis Avenue Frankston - To amend the plans approved under the Planning Permit for retrospective works for a statement of compliance.

11.2 – Council supported the approval of a liquor license for local eatery, Two Boys One Beagle located on Kareela Road in Karingal. Councillors approved an extension to allow evening trading until 9pm. 

Status updates

Council received the following updates:

Notices of Motion Report for 23 November 2020 Urgent Business Status Update for 23 November 2020

There were four Notices of Motion reported as being complete, including:

2019/NOM51 - Community Safety in the CAA 2019/NOM65 - Cemetery Caretaker Provisions 2020/NOM17 - Park Bench Memoriam for Pat Bentley 2020/NOM22 - Advocacy for COVID-19 Assistance for Businesses

Other business

12.2 – Council noted a report outlining its response to COVID-19 and the local impacts of the virus. The report highlights Council’s investment in supporting its community through COVID-19 is now close to $7 million.

12.3 – the following records for the Assembly of Councillors was received:

17 August 2020 (Councillor Briefing) 24 August 2020 (Councillor Briefing) 26 August 2020 (Councillor Briefing – Major Projects Advisory Committee) 31 August 2020 (Pre-Agenda Council Meeting) 7 September 2020 (Councillor Briefing) 14 September 2020 (Councillor Briefing) 21 September 2020 (Pre-Agenda Council Meeting)

Further to this, Council noted that a written record for Assembly of Councillors under the Local Government Act 2020 was no longer required, effective 24 October 2020.

12.4 – Council received and noted its Financial Report for the quarter ending 30 September 2020.

12.5 – Council received and noted the Council Plan Quarterly Performance Report for quarter one (July – September 2020).

12.6 – Council received and noted its quarterly progress report for the first quarter (July 2020 to September 2020) of the 2020/21 Capital Works Program. The report outlined an impressive completion percentage of 95% despite the Pandemic.

12.7 – Council received and noted the organisation’s annual greenhouse gas emissions, energy and water usage and costs for 2019-2020. Further to this, Council noted that current and proposed Capital Works projects would further target a reduction in greenhouse gas emissions, energy and water usage and costs.

12.8 – Council adopted its Annual Report for 2019–2020, outlining the challenges, successes and strategic direction taken over the past 12 months by the organisation. The report has now been submitted to the Minister and is available on Council’s  website or in hard copy on request.

12.9 – Council noted the activities of the Audit and Risk Committee for the Financial   Report and Performance Statement 2019-20 review meeting held on 18 September 2020.

12.10 – Council noted the following appointment to external organisations:

The Mayor and Manager Policy, Planning and Environmental Strategies -  Association of Bayside Municipalities Cr Baker and Cr Harvey - Australian Local Government Women’s Association Cr Hill and Cr Tayler - Frankston Charitable Fund Committee of Management The Mayor - Frankston Revitalisation Board, as required The Mayor - Municipal Association of Victoria and Cr Conroy as the substitute delegate Cr Harvey and Manager Waste and Recycling - Metropolitan Local Government’s Waste Forum The Mayor, Cr Tayler, Cr Asker and Cr Conroy - representatives at the National General Assembly 2021 Cr Hill - Peninsula Leisure Pty Ltd Board Cr Harvey - South East Councils Climate Change Alliance (SECCA), and the Mayor as the substitute delegate. The Mayor - South East Melbourne Group Cr Conroy - Western Port Biosphere Reserve Foundation Ltd. Cr Liam Hughes - Youth Advisory Council Cr Hill - Committee for Greater Frankston

Council also noted the following appointment to internal committees:

Cr Steven Hughes and Cr Harvey - Audit and Risk Committee and the Mayor be as the substitute delegate The Mayor, Deputy Mayor, Cr Tayler and Cr Baker - Chief Executive Officer’s Performance Review Committee Cr Steven Hughes and Cr Baker - Community Grants Committee of Management CEO - Disability Access and Inclusion Committee (DAIC) The Mayor and Cr Asker – Frankston Arts Advisory Committee, with Cr Liam Hughes as substitute delegate The Mayor, Cr Asker and Cr Conroy - Frankston Cemetery Trust Committee. The Mayor and Cr Asker - Frankston City News Committee. Cr Baker and Cr Harvey - Kananook Creek Governance Group Committee The Mayor and Cr Hill - Belvedere Reserve Negotiating Committee Cr Liam Hughes - Major Community Events Grants All Councillors - Major Projects Advisory Committee The Mayor and Cr Steven Hughes - Miscellaneous Grants Program Committee Cr Conroy and Liam Hughes - Sports Liaison Committee The Mayor - Municipal Emergency Management Planning Committee

As part of this report, Council further noted the following changes:

The Frankston Arts Board has been renamed to Frankston Arts Advisory Committee The Linen House Committee has been renamed to Belvedere Reserve Negotiation Committee The Soccer Liaison Committee and Golf Liaison Committee have been replaced with the Sports Liaison Committee

Council also agreed to introduce a new Tourism Committee to focus on increasing tourism, events and promote Frankston as a destination, Cr Tayler and Cr Asker were appointed as delegates.

12.11 – The National General Assembly Motions 2020 were noted, which included:

The cancellation of the National General Assembly due to the Coronavirus pandemic That the Board of the Australian Local Government Association (ALGA) agreed to consider the 153 motions submitted by Councils for debate at the National General Assembly in June 2020 Noting that three of the four motions submitted by Frankston City were carried

12.12 – As part of the Event Services Panel 2020-2021 the following contracts we awarded:

Category 1: Viking Rentals.  Category 2: MA Security Pty Ltd.  Category 3: You’re Covered Pty Ltd.  Category 4: Event Aid Pty Ltd.   Category 5: Safety in Numbers.   Category 6: Event Logistics Group Pty Ltd.  Category 7: Show Tech Australia. Category 8: Event Power Pty Ltd. Category 9: Event Power Pty Ltd. Category 10: Vic Industries (Aust) Pty Ltd (Pro-Site Hire). Category 12: Moon Mother Productions Pty Ltd. Category 13: Moon Mother Productions Pty Ltd. Category 14: Moon Mother Productions Pty Ltd. Category 15: M1 Traffic Pty Ltd. Category 16: Howard and Sons Pty Ltd.

12.13 – Council received an update on the Greater South East Melbourne (GSEM) group and the GSEM City Deal development, and supported both the progress made to date and their continued participation. Further to this, Council also supported the updated GSEM Policy Position Paper. Council requested it receive a further report as discussions progress and clarity is achieved on projects that are likely to be supported through the formulation of a Greater South East Melbourne City Deal

12.14 – This item pertained to Frankston City revitalisation, however Councillors decided to defer the matter for consideration until the 14 December Council Meeting. 

12.15 – Council received the Letters under Seal presentation made at the Statutory Council Meeting to the outgoing Mayor, Sandra Mayer and Deputy Mayor, Colin Hampton.

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