Statement – Administrative error in draft minutes

Published on 06 January 2023

It has been brought to Council’s attention that there was an administrative error in the draft minutes from the Council meeting held on 15 December 2022.

The error related to a Councillor, who was recorded, incorrectly, as having voted on a matter for which he had declared a pecuniary interest.

The draft minutes correctly recorded that Councillor Peter Westheimer had declared an interest and left the meeting for item Report 13.9 - Planning Proposal 26.2020.1.1 Amendment to State Environmental Planning Policy (Housing) 2021 Short-term Rental Accommodation in Byron Shire - Submissions Report.

The draft minutes then showed that the vote was recorded as a unanimous vote.  Councillor Westheimer’s name was inadvertently not removed from the prefilled list of Councillor names in the voting section.  This was an error.

As the minutes are still in draft form and will not be adopted until the meeting on 9 February 2023, the error has been corrected and the draft minutes republished on Council’s website.

From time to time the draft minutes may contain typographical or administrative errors which are corrected prior to the confirmation of the minutes.

To ensure members of the public are able to see whether minutes are in draft form, staff will now add a watermark to the draft minutes.

…ends.